The rent roll your lender asks for, ready before they ask.
Every unit, tenant, rent, lease date, deposit and vacancy day, built from the records you already keep. Subsidized rent shows the agency and tenant portions separately, so the numbers match what actually lands in your account.
Occupancy
75%
Monthly rent
$4,450
Loss to vacancy
$1,395
| Unit | Tenant | Rent | Subsidy | Deposit |
|---|---|---|---|---|
| 1 | M. Leblanc | $1,450 | — | Filed |
| 2 | J. & P. Cormier | $1,520 | $1,064 agency | Filed |
| 3 | Vacant · 12 days | $1,395 | — | |
| 4 | R. Haché | $1,480 | — | Not filed |
What it does
- Unit, tenant, monthly rent, lease start and end, notice given, vacant since and days vacant
- Tenant and subsidy portions shown separately, dated to the split in effect
- Deposit held, and whether it's been filed with the provincial holder
- Occupancy, potential rent and loss-to-vacancy totals
- Any date: see the rent roll as of a past month-end
- CSV export and print-ready PDF layout
- Import an existing rent roll from CSV to get started
- Branded PDF with your company's logo for lendersComing soon
Who it helps
Landlords
Send a clean rent roll for a refinance, renewal or sale without rebuilding a spreadsheet.
Property managers
Answer every owner's "can you send me the rent roll?" with a link instead of an afternoon.
Lenders
Unit-level rent, lease terms, vacancy and deposits in a consistent layout, exportable to CSV.
How it works
- 1
Add properties and units, or import your current rent roll from CSV.
- 2
Record tenancies, rent changes and any subsidy contracts.
- 3
Open Rent roll, pick a date, and download CSV or print.
Questions about this feature
What do Canadian lenders usually want on a rent roll?
Most want each unit's tenant, monthly rent, lease start and end, deposits held and vacancies, as of a recent date. Some also ask for arrears and recent rent increases. Propvara's layout covers all of these; check with your lender for anything specific to their file.
Can my accountant or lender see it without an account?
Accountants get their own read-only login. For a lender, download the CSV or print the PDF and send it. Shareable expiring links are on the roadmap.
How do subsidized units appear?
The total rent is shown alongside the tenant portion and the agency portion, using whichever split was in effect on the rent roll date.
Works well with
- Operating statements & T776 Income and expenses mapped to CRA Form T776 lines, by property, entity or owner.
- Rent subsidies Unit-based and tenant-based subsidy contracts, with agency and tenant portions that change over time.
- Import & onboarding Bring your rent roll in from a spreadsheet. Invite owners, staff and tenants by email.
Further reading
See your portfolio reconciled.
Try every feature free for 14 days. Founding members keep 30% off for as long as they stay.